Your paperwork handled. Your invoices paid.
Night Shift Office is the back office your company doesn't have time to run. Send us a photo of a field ticket or BOL and we'll have the invoice ready the same day. We follow up on every unpaid balance, track fuel and mileage by state, and alert you well before any permit, policy or certification expires.
You focus on the work. We keep the office running.
New: add-on services from $19/mo. See add-ons · Price a load · Free app
Built by people who work on location
We work in the oilfield ourselves, so field tickets, BOLs and load sheets are second nature to us. Every system we set up is built around the way your company already operates, so there is nothing new for your crew to learn.
Invoicing from a photo
Send us a picture of the ticket or BOL. We prepare an accurate, professional invoice the same day for you to review and approve.
Accounts receivable follow-up
Courteous, consistent follow-up on overdue invoices, plus a weekly summary of every outstanding balance.
Fuel and mileage records
Fuel purchases and miles organized by state every week, so your IFTA records are complete and ready for your accountant each quarter.
Compliance and renewal alerts
Advance notice 30 days before insurance, registration, DOT medical cards, IRP credentials or permits expire.
Weekly profitability report
Every Monday you receive revenue, fuel cost, cost per mile and profit per load in a clear, one-page summary.
Quotes and job tracking
Branded quotes and rate sheets, plus a single tracker for every job, crew, hours worked and billing status.
Up and running in three steps
Email us
Tell us how you bill, which customers pay slowly, and where paperwork is costing you the most time.
Share last month's tickets
We build your invoice templates, trackers and reminders around them, typically within one week.
Get back to work
Send in your tickets, approve invoices with a tap, and review your report every Monday.
Run your whole office from the cab
The Night Shift Office app is built for the truck, not the desk. Snap a ticket and the invoice is drafted on the spot. See who owes you and send the reminder with one tap. Price a load before you say yes. Keep IFTA miles and fuel by state as you go. Everything stays on your phone, works without a signal, and nothing goes out until you approve it.
- Ticket photo to invoice in seconds
- Payment reminders at 15, 30 and 45 days
- Quote and price-a-load calculator
- IFTA miles and gallons by state
- Field tickets with customer signature
- Expiration alerts for permits and policies
- Weekly profit report
- Works offline, no login required
An office you can count on
Industry experience
We understand oilfield and trucking paperwork because we handle it in the field ourselves. No explaining what a field ticket is.
You stay in control
Nothing goes out under your name until you approve it. Your records and customer relationships remain entirely yours.
No long-term contracts
One flat monthly rate with no surprises. If we aren't earning our keep, cancel with 30 days' notice.
Price a load before you take it
Put in the pay and the miles and see what you actually clear after fuel and truck costs. The same calculator is built into the app, with your own numbers saved.
Transparent, flat-rate plans
A one-time setup fee and one predictable monthly rate. No hidden charges and no long-term commitment. Founding clients: the first three clients on each plan get a reduced rate for their first six months.
30-day money-back guarantee
- Invoicing from a photo
- Accounts receivable follow-up
- Compliance and renewal alerts
$500 one-time setup
- Everything in Owner-Operator
- Fuel and mileage records by state
- Weekly profitability report
- Everything in Fleet
- Custom quotes and rate sheets
- Job and field ticket tracking
Add-on services
Add any of these to a plan. We prepare and organize everything; you or your accountant submit any official filings. Sign up before December 31 and your first year-end tax packet is free.
Filing deadline reminders
Advance notice for UCR, MCS-150 biennial updates, Form 2290, quarterly IFTA and IRP renewals, with your records ready to go.
Year-end tax packet
A clean summary of your income, fuel, expenses and miles for the year, ready to hand to your CPA.
DOT audit-ready binder
Driver qualification files, maintenance records and hours-of-service records organized and checked before a new entrant or compliance audit.
Driver file upkeep
We keep each driver's CDL, medical card, MVR and annual review current, and tell you before anything lapses.
Oilfield prequalification support
For ISNetworld, Avetta and Veriforce: written safety programs, questionnaire answers prepared for your review, and insurance and document tracking.
Frequently asked questions
Do I need to learn new software?
No. You send photos from the phone you already carry, and we take it from there.
Do invoices go out without my approval?
Never. Every invoice is sent to you first, and it goes to your customer only after you approve it.
Do you file my IFTA or taxes?
We keep your records organized and ready, and you or your accountant handle the filing.
How long does setup take?
Typically about one week after we receive your recent tickets.
Is there an app?
Yes, and it is free. The Night Shift Office app runs on iPhone and Android, works offline, and keeps your invoices, reminders, IFTA miles and alerts in your pocket. Your customers can also drop tickets at the ticket drop.
Can I change plans or cancel?
Yes. Move between plans as your company grows, or cancel anytime with 30 days' notice.
What does it cost to get started?
Nothing. A review of your recent paperwork is free, with no obligation.
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Ready to get your evenings back?
Send us last month's tickets and we'll show you exactly how your office would run with Night Shift Office behind it. The review is free and there's no obligation.